Tips on Shipping Computer Equipment


Even in the digital age, sometimes we need to send hardware around. Whether you are a service provider sending a customer a new server or a company sending a computer to another site, you want to make sure that your computer arrives operational.

Computers can be temperamental, and shipping is generally not a delicate process. In order to make sure your equipment arrives in working condition, here are some tips for shipping computer equipment and computer peripherals.

General Tips

Some general tips for any equipment you want to ship:

  • If possible, ship your items in the original packaging. It was designed for the item.
  • Make sure to reinforce boxes with peanuts or corner cushions- or both.
  • Wrap components in bubble wrap before putting in boxes.
  • Double box your shipments. This will provide maximum protection.


Shipping newer flat screen monitors is easier than shipping the older CRT monitors. With any monitor, you want to be sure to remove the stand from the screen to prevent it from breaking.

You also want to ship your monitor with the screen face down. This can help to prevent puncture damage to the box breaking the screen and puts the stress of being stacked on the back of the monitor.


Before packing up your printer, remove all paper trays and ink or toner cartridges. Consider shipping both of these items in a separate box to prevent toner or ink from leaking onto the printer and causing damage to it.

Tape closed any drawers that might open up during transit. This can prevent hinges from cracking should the latch accidently be pressed.

If your printer has print heads, check with the manufacturer to see if they can be locked in place for shipping. This will prevent damage to the mechanism in transit.

Computer Cases

If you are shipping an empty computer case, just make sure to prevent damage to the case from vibration or impact.

If you are shipping a case with computer components installed, make sure that all of the components are installed securely. Do not leave any parts loose enough to move around inside the case during transit. This can cause damage.

If you are shipping a fully loaded computer case in the case’s original box, reinforce the box for the added weight of the components. Many case boxes are designed to carry the cases empty, not loaded with parts. This may cause them to break during transit because of the extra weight.

Media and Data Storage

When shipping any media that contains data on it, encrypt all of the data on the device. The more sensitive the data, the more critical this step is, should the media become lost.

Shipping hard drives with platters and heads, you want to make sure the heads are parked. Some hard drive models have special shipping software to lock the heads, look into this before shipping.

Once your components are boxed and ready for shipping, contact Cratex Group for a custom crate to provide extra protection for your items!